Advanced AI is an increasingly key feature in cloud computing solutions, with the launch of tools like ChatGPT and Bard, developers are rushing to integrate a new level of deeply intelligent features into apps that drive a competitive edge.
With advanced AI, work can be increasingly completed by a computer to a good level of quality, saving significant time and resources. These AI-based applications do much more than automate processes. People are using them to write business correspondence, create websites, and to write scripts. AI is also quickly transforming the everyday office workflow.
Microsoft is a big fish in the office application market and is set to further transform how organizations work with its new CoPilot tool for Microsoft 365. Microsoft 365 Copilot is a new tool designed to help users get the most out of their Microsoft 365 apps. This revolutionary tool is an intelligent, personalized assistant. It’s designed to help users navigate and use M365 even more efficiently.
In this article, we’ll take a closer look at Microsoft 365 Copilot and introduce you to some of the ways it is going to improve MS365 apps and your business workflows.
What is Microsoft 365 Copilot?
Microsoft 365 Copilot is an AI-powered assistant that intelligently helps users with their day-to-day tasks in M365 apps. It’s like having a virtual assistant within your office apps; it is able to answer questions, get direct help with tasks, and receive personalized recommendations. CoPilot is intelligent and data-driven, it responds to users by taking into account past interactions and the context of queries.
Microsoft 365 Copilot works across all M365 apps. This includes:
- Word
- Excel
- PowerPoint
- Outlook
- Teams
How Does Microsoft 365 Copilot Work?
Microsoft 365 Copilot uses AI and machine learning to understand each user’s needs. It provides personalized help and it uses data from the users’ interactions with M365 apps. It learns a user’s usage patterns and offers recommendations based on their preferences. It can complete tasks for them based on a written prompt and instructions from the user.
For example, imagine that you frequently use certain features and formats in excel for your tasks, CoPilot will be able to learn this and will offer tailored and automatically appliable suggestions that help you to complete your task. You can also give it direct instructions to create a spreadsheet for a task. Another example is if you’re working on a presentation in PowerPoint and struggling with design. Microsoft 365 Copilot can offer design suggestions that are also based on your company’s brand guidelines.
CoPilot is set to make a game-changing difference in how businesses operate with its ability to intelligently understand instructions and execute them for users, alongside its ability to also deliver intelligent insights to users.
Why is Microsoft Copilot Important?
Copilot is important because it can help users be more productive and efficient. By providing personalized support, the tool can save users significant time and frustration.
CoPilot will be intelligent enough to show users new ways to complete their work, they may introduce users to features within the MS apps ecosystem that they did not know about and show users new ways of completing tasks, alongside its ability to directly assist with a range of tasks.
The capabilities of Copilot go even further. Say that you need to give your team an update on a marketing strategy. You won’t need to dig out emails, chat threads, or meeting notes. Instead, you can ask Copilot to “tell my team how we updated the marketing strategy.” The app will then search all those places for you and craft an update for your team.
In all, the important of CoPilot is immense with its breadth and depth of features for users.
Benefits of Using Microsoft 365 Copilot
Personalized Help
Microsoft 365 Copilot provides personalized help based on users’ usage patterns and preferences. This means that users get the help they need when they need it, without having to search for solutions on their own.
Time-Saving
Knowledge workers spend an average of 2.5 hours per day searching for information.
CoPilot stands to give tremendous value in the form of saved time for users on tasks such as scheduling meetings, creating project briefs and formatting documents. It will also save time on information gathering tasks such as searching for and collating information from multiple sources.
Reduced Frustration
Sometimes we can get stuck on certain tasks and kinds of work which can feel limiting and frustrating. CoPilot can alleviate this burden for users by helping them to complete tasks when they feel stuck or blocked, via being given a command to complete the tasks for them.
Improved Productivity
Microsoft Copilot handles tasks that go beyond what business apps have historically done. For example, you can use it in PowerPoint to create a presentation for you. Use a command such as, “Create a six-slide presentation based on (this) document.” You can also tell it to find appropriate Microsoft stock photos and insert them into documents for a visually appealing design.
This tool is going to greatly expand on productivity for many knowledge workers who can leverage its features to save time while delivering value.
When Will Microsoft 365 Copilot Be Available?
At the writing of this article, Microsoft hasn’t announced a release date just yet. It is currently testing Copilot with a limited number of users. However, with the rise of similar solutions on the market in the overarching drive to use advanced AI, it is likely it will be out soon.
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This Article has been Republished with Permission from The Technology Press.
