Remote work is becoming the standard rather than the exception and trends indicate that this model will extend well into the future. The rise of secure telecommuting technology coupled with an increasing willingness on the part of employers to work remotely has created a new reality where telework can be a key strategic advantage that helps employees stay engaged, productive, and profitable wherever they are located. As the needs of your business change and more employees are potentially working away from the secure network, it is imperative that your IT solutions stay current and available to employees. Do you and your employees really know how to securely transfer files by email?
As more business is conducted in a “paperless” fashion, you and your coworkers will need to send documents back and forth. These documents may contain sensitive financial, personal, or business information and should be protected. Encrypting your email and transferring files securely is an IT security best practice. It makes your data less accessible to hackers and diminishes the risk of data leakage in the event that your device isn’t protected physically. To encrypt a single message in Outlook, navigate to the email you are composing, click on to the blue ribbon, select “Options” and then “Encrypt”; this will automatically protect your message and its attachments.
Complete your message, and then click ‘Send’ – just like that, you have successfully sent a secure email.
If you are looking to secure individual files, try using the password protection option. The document will be protected from unauthorized access and editing, while giving access to those with the password. It is usually a good idea to protect a document with a password containing any data that you don’t want to share with the world, but requires to be shared. For example, if you are outlining a possible new business idea and need to discuss confidential data with your accountant, you may want the option to allow your accountant access only to the information they are required to know. To set up the password protect function in a Word or PowerPoint file, click on the ‘File’ in the upper left hand corner of the document and select ‘Info’ and then ‘Protect Document’. Enter your chosen password and click ‘Ok’. Remember to choose a meaningful password and share it with the intended recipient only, and do so in a secure manner so only they have access to it.
Every business has a different set of goals they’re seeking to achieve, so why should all IT solutions be the same for each business? Tier3 is an IT solutions company that is revolutionizing the IT industry by curating unique technological strategies to support the visions of individual companies.